Library Organisation

General information about the library, including the number of libraries, opening hours, seating facilities, staffing details, shelving and archive capacities.

Library name - the full name of the institution, not an abbreviation or a code.

A library is defined as the provision of a service from a collection.

Seating should be the total number of customer seats in the institution, including branches.

Libraries: Number formerly Column No 1
(Number of Libraries)
A library is defined as the provision of a service from a collection. Include the number of libraries in the institution under the management of the University Librarian or equivalent. Libraries to be included are physically separate, entry to and exit from is managed by the Library and users have direct access. e.g. Bookmobile would count as a site; WWW is not a site; if one library is within another, then count as one; joint use libraries counted if they are managed by the University Librarian or by the University Librarian in conjunction with other groups; library store, which is staffed and to which users have direct access, is a site.

Floor Space (1996 - ) formerly Column No 1A (Optional)
(Floor Space (square metres))
This information may be available from the Buildings and Grounds Department.

Opening Hours (1996 - ) formerly Column No 2
(Opening Hours)
The most common number of hours open per week during term/semester. The number of hours should refer to the Library with the longest regular opening hours. Library services should be available, not only study hall facilities or unstaffed collections.

Seating: Total Seats formerly Column No 3
(Seating - Number of seats)
Both formal study seats and casual seats should be included. Formal study seats are provided within the library at carrels, tables, etc in open or restricted reading areas and in assignable rooms where students can study and use the library materials. Also includes seating in AV collections, map libraries etc where students can work with library materials. Casual seats are provided within the library, normally without provision for writing, eg in display or other lounges, foyers, coffee shops if under library control, etc. Excludes visitors' seats in offices, seats in waiting rooms, etc. and includes seats at workstations or catalogues that are not in a classroom situation.

Seating: Classroom Seats formerly Column No 5
(Seating - Number of Classroom Seats)
Classroom seats are provided within the library in seminar rooms, lecture theatres, computer laboratories, language laboratories, etc but may be available for individual study or use of library materials.

Shelving (1996 - ) formerly Column No 42 (Optional)
(Shelving (linear metres))
Count the linear metres of shelving mounted in the library system. Count the linear metres of shelving occupied by serials and non-serials, including microform cabinets and newspaper benches. Include the shelving in library stores and in all the sites controlled by the University Librarian.

Archives (2002 - ) formerly Column No 42A (Optional)
(Archives (linear metres))
Count the linear metres of university archival collections managed by the library or which are part of a converged service.

Library Staff

Data about the staff of the library, broken down by both type of staff and position classifications.

Include fulltime equivalent for part-time, contract and casual staff. Qualifications required refer to the position and not the incumbent. In a "converged" library count positions which are primarily supporting library services and not those which are primarily supporting IT or Educational technology or other services.

Positions: Professional Library formerly Column No 6
(Positions - Professional library positions)
Under Professional Librarian positions count all library staff engaged primarily in specialist library work, library administration or library management, and occupying positions for which the normal requirements are a university degree or equivalent qualifications and eligibility for professional membership of ALIA.

Positions: Para Professional formerly Column No 7
(Positions - Para professional library positions)
Under Para-Professional positions count all library staff engaged in positions for which a Library Technician qualification (ie certificate, associate diploma, etc, at a sub-bachelors degree level) or equivalent is required.

Positions: Library Support formerly Column No 8
(Positions - Library support positions)
Under Library support staff positions count all administrative and clerical assistants, secretarial and word processing staff, and library attendants, as well as graduates without library qualifications, but engaged in specialist library-related duties.

Positions: Other Professional (1995 - ) formerly Column No 9
(Positions - Other professional positions)
Under Other Professional staff count all professional staff, such as accounting or IT staff, who are not engaged in specialist library work.

Positions: Other (1995 - ) formerly Column No 10
(Positions - Other positions not elsewhere classified)
Other positions not elsewhere classified.

Positions: Total Staff formerly Column No 11 (Sum Field)
(Positions - Total Staff)
Total Staff is Sum of Professional Library, Para Professional, Library Support, Other Professional and Other positions.

Library Staff: HEW 1 (1996 - ) formerly Column No 11A (Optional)
(HEW Levels - HEW1 Staff)
Number of staff at HEW1 level

Library Staff: HEW 2 (1996 - ) formerly Column No 11B (Optional)
(HEW Levels - HEW2 Staff)
Number of staff at HEW 2 level

Library Staff: HEW 3 (1996 - ) formerly Column No 11C (Optional)
(HEW Levels - HEW3 Staff)
Number of staff at HEW 3 level

Library Staff: HEW 4 (1996 - ) formerly Column No 11D (Optional)
(HEW Levels - HEW4 Staff)
Number of staff at HEW 4 level

Library Staff: HEW 5 (1996 - ) formerly Column No 11E (Optional)
(HEW Levels - HEW5 Staff)
Number of staff at HEW 5 level

Library Staff: HEW 6 (1996 - ) formerly Column No 11F (Optional)
(HEW Levels - HEW6 Staff)
Number of staff at HEW 6 level

Library Staff: HEW 7 (1996 - ) formerly Column No 11G (Optional)
(HEW Levels - HEW7 Staff)
Number of staff at HEW 7 level

Library Staff: HEW 8 (1996 - ) formerly Column No 11H (Optional)
(HEW Levels - HEW8 Staff)
Number of staff at HEW 8 level

Library Staff: HEW 9 (1996 - ) formerly Column No 11I (Optional)
(HEW Levels - HEW9 Staff)
Number of staff at HEW 9 level

Library Staff: HEW 10 (1996 - ) formerly Column No 11J (Optional)
(HEW Levels - HEW10 Staff)
Number of staff at HEW 10 level

Library Staff: Other (1996 - ) formerly Column No 11K (Optional)
(HEW Levels - Other Staff)
Number of Other library Staff

Library Services

Data about services provided by the library. This includes Information Literacy and instruction, Loans, Document Delivery Services, Inter-campus and inter-branch lending and turnstile counts.

Circulation is influenced by discipline and loan length and therefore not comparable. However it is a measure of activity.

Document Delivery Services refers to transactions outside the library, or between libraries, or between libraries and document supply services, whether libraries or other organisations. Document Delivery Services requests for loans or copies, is to include all items obtained from outside the library system, which are not for inclusion in the collection, and which are obtained at the request of a specific client for their own personal use. End user initiated transactions that are paid for by the library, should be counted. Do not count the number of pages supplied.

Info Literacy: Groups (2000 - ) formerly Column No 12A (Optional)
(Information Literacy and Instruction - Presentations to groups)
Report the total number of sessions through the year of face to face presentations made as part of formal bibliographic instruction programs and through other planned class presentations, orientation sessions, and tours. If the Library sponsors multi session or credit courses that meet several times over the course of a semester or term, each session should be counted. Presentations to groups may be either bibliographic instruction, cultural, recreational or educational purposes. Presentations both on and off the premises should be included as along as they are sponsored by the Library. Do not include meetings sponsored by other groups in Library meeting rooms. Report the total number of participants in the presentations reported above. Personal one to one instruction in the use of sources should be counted as reference transactions below.

Info Literacy: Persons (2000 - ) formerly Column No 12B (Optional)
(Information Literacy and Instruction - Participants in group presentations)
Report the total number of participants in the presentations reported above. Personal one to one instruction in the use of sources should be counted as reference transactions below.

Info Literacy: Reference Trans (2000 - ) formerly Column No 12C (Optional)
(Information Literacy and Instruction - Reference Transactions)
Report the total number of reference transactions. A reference transaction is an information contact that involves the knowledge, use, recommendations, interpretation, or instruction in the use of one or more information sources by a member of Library staff. Information sources include (a) printed and non printed material (b) electronic databases (c) the library's own catalogues and other holdings records (d) other libraries and institutions through communication or referral and (e) persons both inside and outside the Library. When a staff member uses information gained from previous use of information services to answer a question, count as another reference transaction even if the source is not consulted again. EXCLUDE SIMPLE DIRECTIONAL QUESTIONS. If a contact includes both reference and directional services count as a reference transaction. Duration is not an element in determining whether a transaction is a reference transaction.

Loans: Total formerly Column No 14
(Loans - Total number of loans)
Include the number of loans and renewals made of all material in the library's collection but not equipment. Include loans to all registered borrowers, but exclude interlibrary loans and borrowings, lending between campuses or branches, from storage to a branch, and reserve loans. Under renewals include the number of formal extensions to a loan period for material which has previously been loaned.

Loans: Reserve Collection formerly Column No 15
(Loans - Number of reserve collection loans)
Reserve collection loans are to include the number of loans made of all material in the library's reserve collection, including monographs, videos, sound recordings, etc. Reserve loans are short term loans, eg overnight loans or loans normally of less than 24 hours to users who usually cannot remove material from the library's premises

Loans: ULA (2004 - )
(Loans - Loans by borrowers from other universities (ULA/ULNZ))
This item refers to loans to borrowers from other Australian (or New Zealand) universities under University Library Australia (or ULANZ), the national borrowing scheme, or via the relevant regional borrowing scheme. Include the number of loans and renewals made of all material in the library's collection but not equipment. Under renewals include the number of formal extensions to a loan period for material which has previously been loaned.

Doc Del: Supplied Loans formerly Column No 16
(Supplied to others - Original items supplied)
Number of original items supplied (including loans of videos, films, sound recordings, monographs etc)

Doc Del: Supplied Copies formerly Column No 17
(Supplied to others - Photocopies/ Electronic items supplied)
Number of items supplied by photocopy or electronic delivery etc.

Doc Del: Supplied Total Items formerly Column No 18 (Sum Field)
(Supplied to others - Total items supplied)
Sum of Doc Del: Supplied Loans and Doc Del: Supplied Copies.

Doc Del: Received Loans formerly Column No 19
(Received from others - Original items received)
Number of original items received from others (including loans of videos, films, sound recordings, monographs etc)

Doc Del: Received Copies formerly Column No 20
(Received from others - Photocopies/ Electronic items received)
Number of items received by photocopy or electronic delivery etc

Doc Del: Received Total Items formerly Column No 21 (Sum Field)
(Received from others - Total items received)
Sum of Doc Del: Received Loans and Doc Del: Received Copies.

Loans: Inter-Campus/Branch (1996 - ) formerly Column No 21A (Optional)
(Inter-Campus/ Branch loans)
Inter-campus and inter-branch lending. Include here all the exclusions as defined for Loans .i.e lending between campuses or branches or the central library, from storage to a branch, loans and copies. Only count items supplied from the lending branch or campus library.

Turnstile Count (1996 - ) formerly Column No 67A (Optional)
(Turnstile count)
The total annual count.

Information Resources

Data about the library's Information Resources is broken down by bibliographic level i.e. serial or non-serial. Non-serial includes monographs and other non-serial works in any medium or format.

A non-serial item, or volume, is a single unit holding of the library distinguished from the other single units by a separate binding, encasement or other clear distinction. Items of all formats are to be counted, and will include electronic and microfiche, microfilm and other non book, as well as printed, typed or handwritten works contained in one binding or portfolio or bound, which have been catalogued, classified or otherwise made ready for use. Kits, or pieces stored together in a box or a bag etc should be counted as one and each individual component should not be counted. Microforms count each physical unit, reels of microfilm and microfiche sheets. Monographic and publishers series should be counted as non serials but if this is not possible count either as serials or in both places.

The 2007 data collection includes a new section on e-books. The collection of this data in 2007 will be regarded as a PILOT, and CAUL is particularly interested in your comments. These will be used to frame e-books questions in the future. Please provide comments and suggestions regardless of whether or not you provide any data. Your feedback on what data you are able to collect, what should be collected, what is practical and achievable, and any issues will be most useful. e.g. how you count e-books, issues relating to subscribed e-book packages.

 A Serial is a publication in successive parts, usually at regular intervals, and as a rule, intended to be continued indefinitely. Serials include periodicals, newspapers, annuals (reports, yearbooks, etc), memoirs, proceedings and transactions of societies; they may include monographic and publishers' series. Monographic and publishers series should be counted as non serials but if this is not possible count either as serials or in both places. Multi-volume works are not to be counted as serials unless they are intended to continue indefinitely. Serials may be in electronic, print or non-print formats. Non-print includes microform, audio or video tapes. Electronic includes CDROM.

Electronic serials may be served in-house or from a remote server, may be individual titles or part of aggregations. Large, uncatalogued collections of electronic serials are comprised of: known unique titles; known duplicate titles and other that includes titles to which the library has access but has not established whether they are unique or not e.g. Lexis-Nexis. If unsure, assume the title is unique. For bibliographic databases, count the database as one title e.g. WorldCat.

For full-text electronic databases, count each serial title separately by using the figures on the "Deemed List".
Serial volumes refers to physical items i.e. non electronic. A Bibliographic volume in relation to serials, is the volume designated by the publisher of the serial and given a distinguishing number. If no volume number is assigned to a serial, a “bibliographic volume” is to be taken to comprise one calendar year’s issue or issues of the serial. Bound volumes are the serials which the library either receives already bound or designates as a volume by virtue of binding them into one unit.

The number of current serial titles is to be counted. Distinguish between current and non-current serials. It is recognised that there may be duplication of titles between columns A, B, C and D; and within column D. Do not attempt to distinguish between unique and duplicate titles, with the exception of duplicate print titles in column A. The number of new serials titles, excluding print duplicates, are to be counted. The number of actively cancelled serials titles is to be counted. Do not count the total number of serial titles in the collection. If an electronic database, in-house or remote, is full-text, then count each title separately using the “Deemed List”.

Non-Serial Items: Acquired formerly Column No 22
(Non-serial Items - Number non-serial items acquired during the year)
Number of non-serial items acquired during the year

Non-Serial Items: Withdrawn formerly Column No 24
(Non-serial Items - Number non-serial items withdrawn during the year)
Number of items withdrawn during the year. A withdrawn non-serial item is no longer held and holdings are written off from the library records, owing to loss, etc.

Non-Serial Items: Total formerly Column No 25 (Calculated Field)
(Non-serial Items - Total non-serial items in library at end of year)
"Non-Serial Items: Total [last year]" + "Non-Serial items: Acquired" - "Non-Serial Items: Withdrawn” = "Non-Serial Items: Total"

Non-Serial Titles: Acquired formerly Column No 26
(Non-Serial Titles - Number non-serial titles acquired during the year)
Number non-serial titles acquired during the year. Include (monographs etc) all formats.

Non-Serial Titles: Withdrawn formerly Column No 28
(Non-Serial Titles - Number non-serial titles withdrawn during the year)
Number of non-serial titles withdrawn during the year. A withdrawn non-serial title is no longer held and holdings are written off from the library records, owing to loss, etc.

Non-Serial Titles: Total formerly Column No 29 (Calculated Field)
(Non-Serial Titles - Total non-serial titles in library at end of year)
"Non-Serial Titles: Total [last year]" + "Non-Serial Titles: Acquired" - "Non-Serial Titles: Withdrawn” = "Non-Serial Titles: Total". Non-serial titles include (monographs etc) all formats.

Serial Vols: Added formerly Column No 30 (Optional)
(Serial Volumes - Number serial volumes added during the year)
Total number of print and non-print bibliographic/bound serial volumes added during the year.

Serial Vols: Withdrawn formerly Column No 31 (Optional)
(Serial Volumes - Number serial volumes withdrawn during the year)
Total number of print and non-print bibliographic/bound serial volumes withdrawn

Serial Vols: Total formerly Column No 34 (Optional)
(Serial Volumes - Total number of serial volumes in the collection)
Total number of print and non-print bibliographic/bound serial volumes in the collection

Serial Titles: New Ind/pnp (1999 - ) formerly Column No 35A
(New Serial Titles - New individual print and non-print serial titles)
New individual print and non-print serial titles excluding electronic and CDROM titles and which do not duplicate those already held

Serial Titles: New Ind/elect (1999 - ) formerly Column No 35B
(New Serial Titles - New individual electronic serial titles)
New individual electronic titles.

Serial Titles: New pc (1999 - ) formerly Column No 35C (Deemed List)
(New Serial Titles - New titles within a single publishers collection)
New titles within a single publisher's collection (use "Deemed List")

Serial Titles: New Aggreg (1999 - ) formerly Column No 35D (Deemed List)
(New Serial Titles - New titles within aggregations)
New titles within aggregations (use "Deemed List")

Serial Titles: Total New formerly Column No 35 (Sum Field)
(New Serial Titles - Total new serial titles)
Serial Titles: Total New is Sum of New Ind/pnp, New Ind/elect, New pc and New Aggreg. A new serial title has been made available in the Library for the first time this year. Where two or more copies of the same new print title are received they should be counted as one new title only. Change of title of a serial does not mean it is a new serial. Purchase of backsets of serials should not be shown as new titles, they are to be treated as additions to holdings of bound/bibliographic serial volumes.

Serial Titles: Canc Ind/pnp (1999 - ) formerly Column No 40A
(Actively Cancelled Serial Titles - Ind. Print and non-print)
Individual print and non-print actively cancelled serial titles, excluding electronic and CDROM titles

Serial Titles: Canc Ind/elect (1999 - ) formerly Column No 40B
(Actively Cancelled Serial Titles - Ind. Electronic titles incl. CDROMs)
Individual electronic titles actively cancelled, including CDROM titles

Serial Titles: Canc pc (1999 - ) formerly Column No 40C (Deemed List)
(Actively Cancelled Serial Titles - Single publishers collection titles)
Titles within a single publisher's collection actively cancelled (use "Deemed List")

Serial Titles: Canc Aggreg (1999 - ) formerly Column No 40D (Deemed List)
(Actively Cancelled Serial Titles - Titles within aggregations)
Titles within aggregations actively cancelled (use "Deemed List")

Serial Titles: Total Cancelled formerly Column No 40 (Sum Field)
(Actively Cancelled Serial Titles - Total)
Serial Titles: Total Cancelled is Sum of Canc Ind/pnp, Canc Ind/elect, Canc pc and Canc Aggreg. Number of serial titles actively cancelled.

Serial Titles: Curr Ind/pnp (1999 - ) formerly Column No 41A
(Current Serial Titles - Ind. print and non-print serial titles)
Individual print and non-print current serial titles, excluding electronic and CDROM titles. Current serial titles are those to which the library has a subscription, whether paid or free, as at 31 December, and for which the first issue has been received and catalogued or otherwise made available for use. Current individual titles received should not include DUPLICATE print titles.

Serial Titles: Curr Ind/elect (1999 - ) formerly Column No 41B
(Current Serial Titles - Ind. Electronic serial titles including CDROM titles)
Current individual electronic titles including CDROM titles. Current serial titles are those to which the library has a subscription, whether paid or free, as at 31 December, and for which the first issue has been received and catalogued or otherwise made available for use. Current individual titles received should not include DUPLICATE print titles.

NOTE: The intent is to elimate duplicates whenever possible, however it is recognised that sometimes this is not possible.

Serial Titles: Curr pc (1999 - ) formerly Column No 41C (Deemed List)
(Current Serial Titles - Titles within a single publishers collection)
Current serial titles within a single publisher's collection (use "Deemed List"). Current serial titles are those to which the library has a subscription, whether paid or free, as at 31 December, and for which the first issue has been received and catalogued or otherwise made available for use.

Serial Titles: Curr Aggreg (1999 - ) formerly Column No 41D (Deemed List)
(Current Serial Titles - Titles within aggregations)
Current serial titles within aggregations (use "Deemed List"). Current serial titles are those to which the library has a subscription, whether paid or free, as at 31 December, and for which the first issue has been received and catalogued or otherwise made available for use.

Serial Titles: Total Current formerly Column No 41 (Sum Field)
(Current Serial Titles - Total current serial titles)
Serial Titles: Total Current is Sum of Curr Ind/pnp, Curr Ind/elect, Curr pc and Curr Aggreg. Current serial titles are those to which the library has a subscription, whether paid or free, as at 31 December, and for which the first issue has been received and catalogued or otherwise made available for use. Current individual titles received should not include DUPLICATE print titles.

E-book-1 (2007)
(Number of e-books (PILOT 2007))
How many e-books do you have? If no data can be provided, select one of the Value Options from the dropdown list. Please provide comments in the Notes field regardless of whether or not data is entered.

E-book-2 (2007)
(Number e-books added in 2007 (PILOT 2007))
How many e-books did you add in 2007? If no data can be provided, select one of the Value Options from the dropdown list. Please provide comments in the Notes field regardless of whether or not data is entered.

E-book-3 (2007)
(E-book definition (PILOT 2007))
How do you define e-books? Choose CP from the dropdown list of Value Options, and use the Notes field for your response.

E-book-4 (2007)
(E-book-4 (PILOT 2007))
Have you included this e-book data in 'non-serials'? Has e-book data been included in returns for previous years? Choose CP from the dropdown list of Value Options, and use the Notes field for your response.

Library Expenditure

Library expenditure does not include commitments, depreciation, occupancy, and insurance. If any of these items have been included in institutional budgets, they must be excluded from the data supplied to CAUL. Australian libraries report in Australian dollars, New Zealand Libraries report in New Zealand dollars.

Expenditure: Non-Serials formerly Column No 44
(Information Resources - Expenditure on non-serials)
Expenditure on non serials in all formats, backsets of serials, and gross expenditure on document supply include expenditure of grant money for non serials.

Expenditure: Serials Subs formerly Column No 45
(Information Resources - Expenditure on serials subscriptions)
Expenditure on serials subscriptions, which includes electronic serials and memberships that include a serial subscription. Include expenditure of grant money for serials. Should incorporate expenditure on titles counted in Serial Titles: Total New. Include expenditure on serials titles purchased in order to exchange for other serial titles.

Expenditure: Binding formerly Column No 48
(Expenditure on binding)
Expenditure on Binding for your own library. Include payment to commercial binders and/or the cost of inhouse binding. Do not include staff costs.

Expenditure: Operating formerly Column No 49
(Operating expenditure)
All other expenditure, which may include expenditure on a range of outsourced library services. Exclude expenditure counted for non-serials, serials subscriptions and binding. Exclude tagged one-off grants for particular purposes, count these in Extraordinary Expenditure.

Expenditure: Salaries formerly Column No 50
(Salaries expenditure)
Salaries are to include bindery staff. Include all on-costs and other costs

Expenditure: Total formerly Column No 51 (Sum Field)
(Total library expenditure)
Sum of expenditure on non-serials, serials subscriptions, binding, salaries and operating expenses.

Expenditure: Extraordinary (1998 - ) formerly Column No 51A
(Extraordinary expenditure)
Additional expenditure, one off or extraordinary expenditure e.g. Building works, computer systems. Include expenditure of grants for information resources in serial and non-serial expenditure

Expenditure: E-resources (2004 - )
(Expenditure on electronic resources)
Additional breakdown of expenditure. This expenditure should also be included in Expenditure: Non-Serials and Expenditure: Serials Subs. Include expenditures for: electronic indexes and reference tools, electronic full-text periodical collections and electronic journal back-files, electronic books and online searches of remote databases -- whether accessed remotely or installed locally from CD-ROM, magnetic tapes, magnetic disks, etc. Include subscription expenditures for serial publications whose primary format is electronic. Where pricing for electronic and print editions is bundled, include the whole cost if your library regards the electronic format as the primary one. Otherwise treat it as a print cost. Also include expenditures for materials purchased jointly with other institutions if such expenditures can be separated from other charges for joint services, fees paid to bibliographic utilities if the portion paid for end-user search services can be separately counted, and equipment costs when they are inseparably bundled into the price of the information product.

Exclude expenditures for: bibliographic utilities, networks, and consortia that are unrelated to end-user database access.

Institutional Population

Total institutional population includes all staff and students belonging to the institution, including non-academic staff.

Population figures for all columns except Other registered users in this section are provided by DEST. Therefore only New Zealand university libraries, private universities and universities which cannot exclude data for TAFE population in any of the previous columns must complete this section.

Students - the levels of courses are those used by DEST and defined by the Australian Qualifications Framework. See http://www.aqf.edu.au/thirteen.htm.

Academic Staff - This DEST category is used to identify members of staff who are either: 1. People for whom salaries are the subject of determinations which are made by the Industrial Relations Department or which are made by the Remuneration Tribunal in respect of "academic and related staff", and including Vice-Chancellors, Deputy Vice-Chancellors, Principals and Deputy Principals, OR 2. People of the type referred to in Section 12A(1) of the Remuneration Tribunal Act 1973 (namely those appointed wholly or principally to undertake a teaching only function or a research only function or a teaching-and-research function in an institution, or those appointed by an institution to be responsible for such people), and who are funded through the National Health and Medical Research Council or other bodies. Excludes members of staff appointed wholly or principally to support the three types of members of staff referred to above.

Other (non-academic) staff - The category non-academic staff is used by DEST to identify members of staff other than those of the three types specified above for the academic classification. If a member of staff is not one of the three types specified for the academic classification, they are to be classed as having a non-academic classification. This convention applies even if the member of staff has a salary which is related to or tied to those of academic staff (which may occur, for instance, for registrars and librarians).

Translation of DEST data names to CAUL data names is as follows:

DEST Postgraduate Students (sum of Doctorate by Research, Doctorate by Coursework, Master’s by Research, Master’s by Coursework, Postgraduate Cross Institution) = CAUL Students Higher Degree (HD)

DEST Undergraduate Students (sum of Bachelor, Associate Degree, Other Undergraduate, Other Postgraduate, Undergraduate Cross Institution) = CAUL Students Other Tertiary (OT)

DEST Other Students (sum of Enabling Courses, Non-award courses, Cross-institution Programmes) = CAUL Students TAFE/NT (Non-tertiary)

DEST Academic Staff = CAUL Academic Staff

DEST Non-Academic Staff = CAUL Other Staff

Population: ULA Users (2004 - )
(Registered users from other universities)
Registered ULA/ULANZ users (Persons) Users who are members of other Australian/New Zealand universities, and to whom the library provides a service under University Library Australia (ULA) or ULANZ, the national borrowing scheme, or via the relevant regional borrowing scheme.

Population: Other Users (1996 - ) formerly Column No 65A
(Other registered users (persons))
Other registered users (Persons). Users who are not members of the University, but to whom the library provides a service, e.g. community, reciprocal and short course borrowers. To determine whether users are official or additional to the University population, ask the question - does the University expect services to be provided as part of their agreement with the person?

Students: HD Persons formerly Column No 56
(Students - Higher Degree - Persons)
Higher Degree Students are split into two categories, Higher Degree Research (made up of Higher Doctorate, Doctorate by Research and Master's by Research) and Higher Degree Coursework (made up of Doctorate by Coursework and Master's by Coursework).

Students: OT Persons formerly Column No 58
(Students - Other Tertiary - Persons)
Other Tertiary Students - This includes Postgraduate Students (students studying in the following courses: postgraduate qualifying/preliminary; graduate diploma/post graduate diploma - new and extension; and graduate certificate) and Undergraduate Students (defined as students studying in the following courses: Bachelor's Graduate Entry; Bachelor's Honours, Bachelor's Pass, Associate Degree, Advanced Diploma, Diploma and Other Award Course. (Note that the term Other Tertiary is not used by DEST)

Students: TAFE/NT Persons formerly Column No 60
(Students - TAFE and Non Tertiary - Persons)
Non Tertiary Students are those who are enrolled in courses which do not lead to a tertiary award, eg Enabling courses, Cross Institutional Programs, Non-award Courses and Open Learning Studies. TAFE data should be excluded if at all possible. If it is not possible to exclude data for TAFE population in any of the previous columns then TAFE population should be included here along with an explicit note. If TAFE population data is included then it is assumed that data in all other columns also includes TAFE. Use the formula EFTSU = TAFE Contact Hours divided by 720.

Students: Total Persons formerly Column No 62 (Sum Field)
(Total Students - Total Students (persons))
Students: Total Persons is Sum of Higher Degree Persons, Other Tertiary Persons and TAFE/Non Tertiary Persons.

Students: HD EFTSU formerly Column No 57
(Students - Higher Degree - EFTSU)
Higher Degree Students are split into two categories, Higher Degree Research (made up of Higher Doctorate, Doctorate by Research and Master's by Research) and Higher Degree Coursework (made up of Doctorate by Coursework and Master's by Coursework).

Students: OT EFTSU formerly Column No 59
(Students - Other Tertiary - EFTSU)
Other Tertiary Students - This includes Postgraduate Students (students studying in the following courses: postgraduate qualifying/preliminary; graduate diploma/post graduate diploma - new and extension; and graduate certificate) and Undergraduate Students (defined as students studying in the following courses: Bachelor's Graduate Entry; Bachelor's Honours, Bachelor's Pass, Associate Degree, Advanced Diploma, Diploma and Other Award Course. (Note that the term Other Tertiary is not used by DEST)

Students: TAFE/NT EFTSU formerly Column No 61
(Students - TAFE and Non Tertiary - EFTSU)
Non Tertiary Students are those who are enrolled in courses which do not lead to a tertiary award, eg Enabling courses, Cross Institutional Programs, Non-award Courses and Open Learning Studies. TAFE data should be excluded if at all possible. If it is not possible to exclude data for TAFE population in any of the previous columns then TAFE population should be included here along with an explicit note. If TAFE population data is included then it is assumed that data in all other columns also includes TAFE. Use the formula EFTSU = TAFE Contact Hours divided by 540.

Students: Total EFTSU formerly Column No 63 (Sum Field)
(Total Students - Total Students (EFTSU))
Students: Total EFTSU is Sum of Higher Degree EFTSU, Other Tertiary EFTSU and TAFE/Non Tertiary EFTSU.

Population: Acad Staff Persons formerly Column No 53
(Academic Staff - Fulltime & fractional Fulltime (persons))
Academic Staff - Fulltime & fractional Fulltime (persons)

Population: Other Staff Persons formerly Column No 55
(Other Staff - Fulltime & fractional Fulltime (persons))
Other Staff - Fulltime & fractional Fulltime (persons)

Population: Total Persons formerly Column No 66 (Sum Field)
(Institution Population - Persons)
Population: Total Persons is Sum of Population: Acad Staff Persons, Population: Other Staff Persons and Students: Total Persons. Total institutional population including all staff and students belonging to the institution, including non-academic staff.

Population: Acad Staff FTE formerly Column No 52
(Academic Staff - Fulltime, fractional Fulltime, casual (FTE))
Full-time and fractional full-time academic staff (FTE)

Population: Other Staff FTE formerly Column No 54
(Other Staff - Fulltime, fractional Fulltime, casual (FTE))
Full-time, fractional full-time and casual other (non-academic) staff (FTE)

Population: Total FTE formerly Column No 67 (Sum Field)
(Institution Population - FTE)
Population: Total FTE is Sum of Population: Acad Staff FTE, Population: Other Staff FTE and Students: Total EFTSU. Total institutional population including all staff and students belonging to the institution, including non-academic staff.

Students: External Persons formerly Column No 64
(External Students - Persons)
External Students are those for whom the institution makes special arrangements whereby they need not attend the campus for lectures, tutorials or to have regular contact with a supervisor, in order to complete a course of study during the academic year. Persons (included in Higher Degree Students persons, Other Tertiary Students persons and TAFE/Non-Tertiary students persons).

Students: External EFTSU formerly Column No 65
(External Students - EFTSU)
External Students are those for whom the institution makes special arrangements whereby they need not attend the campus for lectures, tutorials or to have regular contact with a supervisor, in order to complete a course of study during the academic year. EFTSU (included in Higher Degree Students EFTSU, Other Tertiary Students EFTSU and TAFE/Non-Tertiary students EFTSU).